Category: Fax

Mistakes to Avoid When Using Online Faxing Services

using online faxing

Faxing has been a way of communicating and sharing documents among businesses, individuals and other entities. However, using the fax machine has over the years become uneconomical, inconvenient and insecure. As a result, online faxing services have come to fill the gap and make faxing a great experience and a reliable mode of communication.

If you are looking to use the online faxing, it is simple, and you can send and receive fax with a Gmail email wherever you are using any internet-connected device such as a PC, a smartphone, a tablet or any other. But there are some things you need to look out for as you use online faxing to help you get the best out of the services.
Below are some mistakes to avoid when using an online fax service:

Not Taking Time to Get the Best Service Provider

research enough about providersAlthough online fax companies provide similar services, the way they are different. You have to investigate carefully to ensure the service chosen has all the required features, at an affordable price. Some websites can give you a quick comparison of the offers given by top online faxing companies. This makes finding the right plan and service easy. Therefore one should avoid choosing too quickly without having done the necessary searches and comparisons.

Failing to Compare the Various Pricing Plans

compare pricing plansThe pricing plans available include per page, monthly, and annual payments. For those who do not send many faxes, the per-page option is appropriate. It will not be advisable to pay for 500 faxes when you only send 40. If you are new to faxing and unsure of your faxing requirements or want to try it out before committing, monthly payment is the option. Once you find the best service, you can now opt for the annual plan.

Not Knowing Your Faxing Needs

You should avoid rushing for a service before you determine your exact faxing needs. As someone considers the data usage text limits and talk time when using a phone, they also need to look at fax the same way. For instance, you need to know the average number of faxes you send to the company in a month. This will help you when comparing the online faxing services. You will avoid an instance where the maximum limit is reached before completing the required tasks. Consider how many users you will work with and whether a toll-free line is necessary.

The Top Features and Benefits of Gmail Fax

online fax

Sending a fax is now easier than ever before. In fact, you can receive faxes in your email and access them on mobile, tablet, laptop, and pc. Moreover, it is free and there is no software or hardware required. The following are some of the features and benefits of online fax:

Worldwide Access

gmail faxFaxes sent are not linked to any given location. Rather your fax to the fax number is linked to the email address. This means that instead of using a particular fax machine, the faxes will get to your email account. Since your email is not tied to a given location, you can access it from anywhere in the world. You have the opportunity to view the fax from anywhere without rushing to your office to view it. Also, if you are planning to travel, you do not need to inform people or have the faxes forward to you.

Free Service

The service is free to every person who receives fax through email. Usually, it is people that send you faxes are charged. In fact, you do not need any software or hardware other than a mobile phone or computer to receive and view faxes. In addition, you need a standard viewing software and internet connection. There is no need of buying a fax machine or an additional fax line to use the service.


Fax to Gmail is a system that converts the incoming faxes to the required digital format. Faxes arrive in the email on the computer rather than pointing them to a fax machine. The fact that faxes are email attachments, it means you can view them on the device screen by opening your email and clicking on fax document.


sending a fax emailFax to email is a great way to manage and receive faxes. The faxes that are sent to the email number are then converted to the email attachments. Thus, it is not a must to print out every fax to view it. You can view it privately on the computer. In fact, it is quite easy to view them on a wide range of dices such as mobiles, tablets, and laptop.


Online fax is quite efficient in many ways. For instance, you can have several numbers are you require. Thus, you can have different fax numbers for every department in your organization. You should note that fax to email does not need any fax printing.