Faxing has been a way of communicating and sharing documents among businesses, individuals and other entities. However, using the fax machine has over the years become uneconomical, inconvenient and insecure. As a result, online faxing services have come to fill the gap and make faxing a great experience and a reliable mode of communication.
If you are looking to use the online faxing, it is simple, and you can send and receive fax with a Gmail email wherever you are using any internet-connected device such as a PC, a smartphone, a tablet or any other. But there are some things you need to look out for as you use online faxing to help you get the best out of the services.
Below are some mistakes to avoid when using an online fax service:
Not Taking Time to Get the Best Service Provider
Although online fax companies provide similar services, the way they are different. You have to investigate carefully to ensure the service chosen has all the required features, at an affordable price. Some websites can give you a quick comparison of the offers given by top online faxing companies. This makes finding the right plan and service easy. Therefore one should avoid choosing too quickly without having done the necessary searches and comparisons.
Failing to Compare the Various Pricing Plans
The pricing plans available include per page, monthly, and annual payments. For those who do not send many faxes, the per-page option is appropriate. It will not be advisable to pay for 500 faxes when you only send 40. If you are new to faxing and unsure of your faxing requirements or want to try it out before committing, monthly payment is the option. Once you find the best service, you can now opt for the annual plan.
Not Knowing Your Faxing Needs
You should avoid rushing for a service before you determine your exact faxing needs. As someone considers the data usage text limits and talk time when using a phone, they also need to look at fax the same way. For instance, you need to know the average number of faxes you send to the company in a month. This will help you when comparing the online faxing services. You will avoid an instance where the maximum limit is reached before completing the required tasks. Consider how many users you will work with and whether a toll-free line is necessary.